Meet the Staff & Jobs

Job Opportunities

AIDS Walk New York is seeking enthusiastic applicants for the Team Coordinator/Fundraising Specialist position for the 27th annual AIDS Walk New York (AWNY), to be held on Sunday, May 20, 2012. 

Position: Team Coordinator/Fundraising Specialist

Start Date: February 1, 2012

End Date: Early to mid-June (specific date to be determined)

Hours: Monday-Friday, 9:00 a.m. – 6:00 p.m. Some weekends and long hours are required throughout the campaign leading up to the event date, May 20; and for two weeks following the event.

Location: Manhattan, 446 West 33rd Street

Summary of duties and responsibilities:

The AWNY Teams department is made up of two supervisors, four Team Coordinators, a Star Walker Coordinator, and a Production Coordinator.  The Teams department is responsible for increasing corporate/community group involvement and revenue generated by corporate, community and educational groups who have formed a Walk team to raise funds for AWNY. Team Coordinators are also responsible for recruiting new teams for AWNY and assist these new teams in reaching their goals.  This is a full-time, temporary campaign position.  

Primary duties and responsibilities:

• Establish and enhance relationships with a team leader within an organization via periodic phone calls, email communications and in-person meetings.
• Solicit new teams from new corporate/community/school/business contacts in the greater New York metropolitan area.
• Help team leaders increase employee/member participation by providing tools for recruiting team members.
• Help team leaders develop institutional support for AIDS Walk by encouraging the purchase of team T-shirts, breakfast for the team on the day of the Walk, and a page in the AIDS Walk program book acknowledging their team’s efforts.
• Help team leaders to organize recruitment drives, AIDS Walk presentations, team fundraisers, etc., within their company/organization.
• Prepare printed materials for first mailing to team leaders: Team Leader letter, sample memo, newsletter and e-mail, calendar, recruiting/fundraising ideas, fax registration forms, and registration cards.
• Host series of AIDS Walk Workshops and Round Tables for new team leaders.
• Host Team Leader Reception to recognize efforts of team leaders.
• Set-up the Teams area and facilitate team functions on the day of the event.
• Assist in tracking team donations and correspondence post-event.
• Assist in developing and distributing team communications to participants.
• Compile and enter final notes on team involvement into a database for next year.
• Perform other team department-related duties as assigned and needed.

Qualifications and experience:

• At least one year minimum experience working on community events and/or larger projects, and 1-3 years of professional experience in a fast-paced environment preferred.
• Excellent verbal and written communication skills.
• Required skills in Windows, MS Office, Microsoft Outlook, ACT!, Adobe Acrobat, and Internet Explorer.
• Bachelor’s degree is preferred to ensure preparedness for duties enumerated above.
• Ability to work effectively with a wide variety of individuals, including staff, participants, volunteers, donors, and the general public.
• Experience working with the public and ability to project a positive image of the company and its events.
• Experience with phone solicitation and a high volume of phone calls.
• Ability to lift 25 lbs.
• Sensitivity to cultural and personal differences in age, ethnicity and lifestyle.
• Experience soliciting in-kind donations preferred.
• Valid Driver’s License and experience driving 15 foot+ trucks preferred.
• Ability to speak Spanish a plus

To apply:

Please answer the following questions for consideration:

1. What is your personal knowledge of MZA Events and AIDS Walks? 
2. What are your thoughts about fundraising and fundraising companies? 
3. What skills and experience do you possess that would make you a quality candidate for the Team Coordinator Position?

E-mail a cover letter, resume and references, attached as MS Word documents to:  Emily Parson, Senior Team Coordinator, emilyp@aidswalk.net

Be sure to put “Team Coordinator” in the subject line. Please contact Emily for more information.

Internships
AIDS Walk New York is seeking motivated, enthusiastic individuals to be a part of our production team for the 27th annual AIDS Walk New York on Sunday, May 20, 2012.  As the world’s largest AIDS Walk, AIDS Walk New York has a variety of unique internship opportunities that will provide outstanding professional fundraising and community organizing experience in an energetic atmosphere.  We currently have seven internship opportunities available. 

Interns will be asked to take leadership roles and will be encouraged to add their own voice and talents to the event.

Qualifications and Experience:
Internship candidates must possess strong writing and phone skills; they must be self-motivated, positive, and well-organized team players. Computer knowledge is required, including but not limited to: Internet research, Microsoft Word, and Microsoft Excel.

Internship Specifications:
AIDS Walk New York requires a minimum commitment of 20 hours a week, sometime between 9 a.m. and 6 p.m., Monday through Friday.  The only exception is the Volunteer Intern who has the flexibility to work an evening shift between 6 p.m. to 9 p.m., during our volunteer nights.  Internship schedules are variable, and each intern will work with their department supervisor to build a schedule that works with their classes and also meets the needs of the department.  All AIDS Walk New York internships come with a monthly stipend, and may be eligible for college credit.

Available Positions and Start Dates:

Event Operations Department

Volunteer Intern – February 1 to May 31, 2012
Each year, more than 5,000 volunteers log more than 33,000 volunteer hours at AIDS Walk New York.  The Volunteer Intern will help recruit, organize, manage, and motivate the AIDS Walk volunteers for a variety of projects including: events, mailings, phone-banking, canvassing, and other special projects.  He or she will help build and maintain relationships with a diverse population of volunteers from various backgrounds.  The Volunteer Intern must be friendly, articulate, and outgoing.  The ideal candidate will be a people-person with afternoon and evening availability to accommodate evening volunteer activity.

Event Operations Intern – February 1 to May 31, 2012
The Event Operations Department is responsible for event logistics and community organizing. This department handles city permitting, vendors, and the master plan of operations for the event. Additionally, the department organizes the annual AIDS Walk Kick-Off Reception, held to honor 350 of AIDS Walk New York’s most important fundraising participants, as well as hires, trains, and manages 20 AIDS Walk outreach representatives who distribute promotional materials citywide.  The Event Operations Intern will assist in securing donated products and services, coordinating entertainment along the AIDS Walk New York route, and planning the Kick-Off Reception. This internship is ideal for someone who is detail-oriented, charismatic, and has an interest in event planning. 

Teams and Targeted Fundraising Department

Teams Department Interns – February 1 to June 30, 2012
Over 3,000 corporations and community organizations form teams for AIDS Walk New York, and each year those teams attract more than 75% of all AIDS Walk participants.  These two interns will help the Teams Department implement their massive recruitment and fundraising effort, and will be a part of the production and venue set-up on the day of the event.  They will help empower Team Leaders from many industries, including fashion, arts & theatre, retail, finance, government, travel, and law.  Interns will provide these Team Leaders with the necessary tools to build successful teams through phone calls, emails, assisting with workshops, and occasional off-site visits, thus honing abilities and experience in presentation skills, participant engagement, and outreach strategy.

Star Walker Intern – February 1 to June 30, 2012
Star Walkers are AIDS Walk New York participants who pledge to raise $1,000 or more.  The Star Walker Intern will work with the Star Walker Coordinator to cultivate and energize this important group of fundraisers.  He or she will work on projects including securing product donations, managing the Star Walker database, and helping carry out our massive recruitment effort, which includes drafting e-mail communication and overseeing the in-house recruitment phone-bank. This intern will also contribute to the planning of the exclusive Star Walker breakfast on the morning of the event.  The Star Walker Intern must be cheerful, meticulous, and diplomatic.

Promotions Department

Media and Promotions Intern – February 1 to May 31, 2012
The Event Management department designs and produces all material for the AIDS Walk’s extensive marketing campaign, which includes print, radio, TV, internet, and transit ads, as well as all participant communications, promotions, website design, and the AIDS Walk Program Guide.  The Media and Promotions Intern will work closely with the Event Management Department to help secure new donations of advertising space, create and track the production and dissemination of all types of event media, and help attract new and better press coverage of the event. Applicants with videographer experience preferred.

Office Management Department

Office Management Intern – January/February to July 31, 2012

The Office Management Department is responsible for maintaining office machines and supplies, tracking event income, expenses, and registrations, processing check requests, and ensuring that phone and email inquiries are handled in a professional and timely manner.  The Office Management Intern will assist the Office Coordinator with incoming and outgoing mail, assist with miscellaneous event registration data, answer phones, respond to email inquiries, assist with maintaining accurate data, and other administrative tasks as needed.  The Office Management Intern must have a keen attention to detail, be personable, and have a working knowledge of Microsoft Office.

Sponsorship Department

Sponsorship Department Intern – February 1 to May 31, 2012

Sponsorship and Major Gifts are vital sources of income for the AIDS Walk, generating 16% of the revenue generated by the three AIDS Walks produced by MZA Events (AIDS Walk New York, AIDS Walk Los Angeles, and AIDS Walk San Francisco).  In 2011 alone, the Sponsorship Department worked with national and local businesses to raise $2 million for MZA’s AIDS Walk campaigns. The Sponsorship Department Intern is responsible for assisting the Sponsorship Director and Supervisor in their management of these three simultaneous sponsorship campaigns.  Responsibilities include researching sponsor prospects, managing and updating the sponsorship database, organizing special projects and mailings, among many other roles within the department.  If you are interested in learning how events garner larger contributions through corporate philanthropy and marketing, this is the internship for you!

IT & New Media Department

The department is responsible for basic in-office IT support; working as a liaison between MZA Events, Inc. and outside IT support; all web updates; building main campaign e-communication and managing all Kintera e-communication; maintaining various social media platforms; and managing the development of a new web platform for AIDS Walk seeking prospects for new media opportunities.  

Primary duties and responsibilities:

• Building & maintaining e-communication
• Maintaining weekly e-communication stats
• Updating & maintaining MZA & AIDS Walk websites
• Assisting with maintaining social media platforms
• General office responsibilities 

To Apply:
Please send a cover letter and resume to Emily Parson, Senior Team Coordinator, at emilyp@aidswalk.net. Please indicate your internship preferences with your resume.  If you have any questions, please call 212.807.WALK.