AIDS Walk San Francisco Day-of-Event Instructions
Click here to download and print a PDF document of this information
• Venue Map
• Route Map
• Public Transportation Information
• Parking Information
• Incentive Awards
• Sign-In & Award Pickup
• A Note about Matching Gift Contributions
• After Sign-In, Proceed to You Team Meeting Station
• Schedule of Events
• Fundraising Deadline
Click the map to download AIDS Walk San Francisco Venue Map PDF
Click the map to download AIDS Walk San Francisco Route Map PDF
Public Transportation Information
To Sharon Meadow:
The following MUNI bus lines stop near the entrance to the park: #5 Fulton, #7 Haight, #21 Hayes, #33 Stanyan, #71 Noriega, #37 Corbett, #43 Masonic, and the N-Judah (above ground before
8 a.m., underground after 8 a.m.). For more information on MUNI lines, please call (415) 673-MUNI or go to www.sfmuni.com.
From Marin or Sonoma:
Take any Golden Gate Transit Bus to the Civic Center area of San Francisco. To get to the park, take the #5 Fulton, #71 Noriega, or N-Judah (above ground before 8 a.m., underground after 8
a.m.). For more information on Golden Gate Transit, please call (415) 923-2000 or go to www.goldengatetransit.org.
BART from the East Bay or Millbrae:
Take BART to the Civic Center station. To get to the park, take the #5 Fulton, #71 Noriega, or N-Judah (above ground before 8 a.m., underground after 8 a.m.). On Sundays, the first BART trains
begin running around 8 a.m. For more information on BART lines, please call (510) 465-BART or go to www.bart.gov.
Take Caltrain to the San Francisco terminal at King Street. Take the N-Judah to the intersection of Carl and Stanyan Streets. For information on SamTrans or Caltrain, visit www.samtrans.com or www.caltrain.com.
Bus Parking: If you have 50 or more people on your team, consider renting a bus. You MUST contact Ikira at the AIDS Walk office at ikirad@aidswalk.net or (415) 615-WALK(9255) before Friday, July 10 at 5:00 p.m. to reserve a spot to park your team bus.
Car Parking: We recommend you take public transpiration to the AIDS Walk, as parking is limited in, and around, Golden Gate Park. Some street parking is available to those that
come early and parking is also available at UCSF Parnassus for $5 dollars all day when you mention AIDS Walk.
Incentive Awards will be available for pick up on the day of the AIDS Walk for fundraisers who turn in the following amounts*:
• $150 or more – The Official AIDS Walk San Francisco T-shirt
• $250 or more – The Official AIDS Walk San Francisco Grocery Tote and T-shirt
• $500 or more – The Official AIDS Walk San Francisco Water Bottle, Grocery Tote, and T-shirt
• $1000 or more – You will be part of the elite Star Walkers Club, and will receive the awards listed above, as well as a specially designed Star Walker commemorative pin, Star
Walker Fleece Vest, a traditional “fundraising royalty crown” to wear at the AIDS Walk San Francisco, and V.I.P. access to the Star Walkers Club Breakfast.
* The deadline to turn in funds to qualify for Incentive Awards and to count toward final team totals is August 14, 2009
9 a.m. – Sign-In to submit donations (checks, cash, & any matching gift forms) and pick up awards.
General Team Sign-In
All Team Members (pre-registered and not pre-registered) should go to the Sign-In Area to individually turn in Sponsor Forms and the funds they have collected, unless they went to Early
Sign-In.
The General Sign-In Area is located in Mothers Meadow and is set up alphabetically by last name. Fundraising Awards can be picked up from the Awards Tent located in Sharon Meadow.
The Awards Tent is open in the morning before the AIDS Walk as well as after.
Green Walker Sign-In
“Green walkers” have raised all funds on-line and have no paper (cash, checks, or matching gift forms) to turn in. Green walkers can sign-in and pick-up fundraising awards all at
once at express “Green Sign-In” located in Mothers Meadow. If you have cash, checks, or matching gift forms to turn in on the day of the AIDS Walk, please go to General
Sign-In.
Gold Team Sign-In
If you are a Gold Team (top fundraising Teams from AIDS Walk 2008) then you will have your own Sign-In Area on the tennis courts to the right of the stage in
Sharon Meadow. Gold Team Members will sign-in individually by team name. Gold Team Members will pick up their Fundraising Awards at the Award Tent in Sharon Meadow either before or
after the AIDS Walk.
Star Walker Sign-In
If you are a Star Walker, an elite fundraiser who sets the goal to raise $1,000 dollars, and have hit your goal by the Day-of-Event you may sign-in and pick-up fundraising awards at Star Walker
Sign-In at the Star Walker Tent located on Hippy Hill. There will also be Green Walker Sign-In at the Star Walker Sign-In as well.
A Note About Matching Gift Contributions
If your company has a corporate Matching Gift Program or online matching (such as “Easy Match”), make sure each walker is instructed on the Matching Gift process. Encourage
all team walkers to ask each of their donors if their employers have matching gift programs.
For paper matching gift forms: To receive immediate credit for a matching gift, the walker must turn in the matching gift forms along with the corresponding contributions.
For online matching: Walkers are encouraged to ask each of their donors to forward them their matching gift e-mail receipt, then follow these instructions to receive credit for the
match. These are two options:
1. Forward the email confirmation of the matching gift to matchinggiftsf@aidswalk.net
Make sure the following information is included in the e-mail:
a. Dollar amount of the match
b. Donor’s name
c. Walker’s name
It is NOT necessary to print out additional paperwork or bring anything when you turn in your funds at the AIDS Walk. The AIDS Walk participant will be credited with the
match upon receipt of the e-mail confirmation sent to matchinggiftsf@aidswalk.net.
2. If you do not e-mail your confirmation, you may bring a print-out of the confirmation and turn that paper in on the day of the AIDS Walk at Sign-In to receive credit for the matching gift donation.
Please Note: The AIDS Walk office will immediately add the matching donation amount to the participant’s fundraising total upon receipt of the paperwork. We do this immediately
and do not wait for the actual check from the company making the match.
Please contact Danny Fisk with any questions at dannyf@aidswalk.net or (415)615-WALK (9255)
After Sign-In, Proceed to Your Team Meeting Station
Teams with 25 or more registered walkers before Wednesday, July 8 will be provided with a Team Meeting Station in the Team Meeting Area in Golden Gate Park. If your team does not qualify for a Team Meeting Station, please designate your own location for your Team Members to meet before the AIDS Walk begins.
Suggestion: If you do not qualify for a Team Meeting Station, you can meet in the Team Meeting Area where your team name would fall alphabetically. You can get answers to team questions and get assistance constructing you own team sign at the Team Information table.
Finding Your Team Meeting Station
All Gold Teams will be located in exclusive Gold Team “boxes” in the middle of Sharon Meadow, near the stage. General Team Meeting Stations will be arranged alphabetically by
team name around the perimeter of Sharon Meadow. Signs will clearly indentify each Team Meeting Station. You, or a volunteer from your team, can arrive at your Team Meeting Station
anytime after 6:30 a.m. on the morning of the AIDS Walk to set up and prepare for your Team Members.
Please notify your walkers if your team name differs in any way from your official company or organization name.
Your Team Roster
A folder containing a roster of registered Team Members as of July 8 will be at your Team Meeting Station. You, or a volunteer from your team,
should review the roster to make sure that all Team Members are listed and that their contact information is correct. Transfer Forms will be provided in the folder for transferring or
registering additional people to your team. You will leave this folder at your Team Meeting Station to be collected by AIDS Walk staff who will update your Team Roster with the new
information.
Keeping Golden Gate Park Clean – Cleaning up your Team Meeting Station
Your Team Meeting Station will be broken down in the afternoon after the Closing Ceremony and AIDS Walk Total Announcement, so please DO NOT leave anything behind. Any supplies left on
the table will be recycled or thrown away. If you plan to bring any non-disposable items to your Team Meeting Station, make arrangements for someone to take them to their car.
9 a.m. – Sign-In Opens
9:30 a.m. – Aerobic Warm-Up
9:45 a.m. – Opening Ceremony
10:30 a.m. – AIDS Walk San Francisco Starts
Enjoy entertainment, snacks, water, ice cream, and other refreshments along the AIDS Walk route! If you get tired we will be providing a shuttle service from each of the checkpoints to
the finish line. Strollers, wheel chairs, and small pets are allowed at the AIDS walk, but please not that it will be extremely crowded and noisy so consider the safety of you pet as well
as the other AIDS Walk participants. Skateboards, bicycles, and rollerblades are prohibited, and running the AIDS walk route is discouraged due to high congestion.
12:30 – 2:30 – Crossing the Finish Line & Post-Walk Concert
Pick up your Certificate of Completion and be greeted with cheers of excitement as you cross the AIDS walk finish line! Now, relax and enjoy the day as you picnic in the park with the
rest of your team. There will be bands and music on our stage for everyone to enjoy. There is also family fun at Kid Zone with face painting and a bouncing castle. Kid Zone is
located by the carousel behind the Sharon Arts building.
3:00 – AIDS Walk Closing Ceremony and Total Announcement
Friday, August 14 – Fundraising Deadline
We encourage every walker to turn in all pledges and collect individual Fundraising Awards on the day of the AIDS Walk, however the
deadline to collect all outstanding donations to qualify for Incentive Awards and to be applied to your team total is Friday, August 14. Any awards that are earned after the event can be
picked up or mailed after September 1. We will calculate the total amount raised by your team and provide that information to you in the weeks after the AIDS Walk. This figure will
be calculated based on the total dollars turned in on, or before, the actual day-of-event, plus any additional contributions received in the AIDS walk office by Friday, August 14 at 5
p.m. Pledges will still gladly be accepted after that date, but cannot be created to a specific walker or team.